Title: Payroll Specialist

State Role Title: Financial Services Spec I

Hiring Range: $49,894 - $81,077

Pay Band: 4

Agency: VA Dept of Transportation

Location: Central Office, Richmond, Virginia

Agency Website: https://www.virginiadot.org/jobs

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Transportation (VDOT) is excited to offer and announce a competitive opportunity to serve as a Payroll Specialist in our Central Office Fiscal Division. This position is located in Richmond, Virginia.

What drives you? Whether it's knowing the work you do makes a difference, having a great work/life balance, working on exciting and challenging projects, leading innovation, and championing change or simply working with a great group of people who are committed to professionalism, at the Virginia Department of Transportation, we have something for you.

The selected candidate will support Central Office accounting functions by processing semi-monthly and bi-weekly payroll, managing VSDP, workers compensation, payroll reconciliations, time entry and leave, as well as other accounting functions and projects as assigned. Ensure accurate payment to employees while in compliance with payroll regulations, policies and procedures. Explain and advise users on policies and practices related to these areas. Assist employees with payroll related issues. Maintain confidentiality of personal and sensitive data at all times.

This position’s specific responsibilities and duties will include, but are not limited to:

Payroll Functions: Work with HR each pay period to receive all documentation for payroll processing. Analyze, research and enter payroll data into Cardinal and process payroll changes, VSDP, workers compensation and special pays. Prepare reports related to payroll expenditures, deductions, withholdings, and totals by pay period. Reconcile payroll and deductions to Cardinal reports. Perform pre-audit of Salary and Hourly payroll. Assist with new employee orientation. Maintain payroll records and files for internal use and audit proposes.

Oversee Related Payroll Issues: Manage programmatic issues related to district VSDP, workers compensation, payroll reconciliations, time entry and leave. Update online payroll guides and assist employees with payroll related issues. Assist with automated financial systems training.

Miscellaneous Fiscal Functions: Assist with other accounting or section activities as needed.

This is a high demand and rewarding position with multiple deadlines and a large payroll work environment.

Minimum Qualifications

• Ability to communicate effectively orally and in writing with diverse audiences.
• Considerable knowledge of state, federal laws and regulations governing payroll activities.
• Ability to maintain confidentiality of personal and sensitive information.
• Ability to work independently, multi-task, work well under deadlines, and pay attention to detail.
• Working knowledge of generally accepted accounting principles (GAAP) to include cost accounting and internal controls.
• Skill in the use of computers, software applications to include automated financial and payroll systems.
• Experience with payroll processing, general ledger and accounts reconciliation.
• Ability to research, reconcile, analyze, and evaluate data.
• Ability to prioritize and organize work effectively.

Additional Considerations

• A combination of training, experience, or education in Accounting, Business Administration, or related field.
• Experience developing and delivering fiscal training or guidance.
• Experience processing payroll for 500 or more employees.
• Certified Public Accountant (CPA) or Certified Payroll Professional (CPP) preferred.
• Public sector accounting experience.
• Experience using automated financial systems.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.

VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided an emergency operations assignment.

Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

Additional positions may be filled from this recruitment within 90 days.

VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

Contact Information

Name: Tammy Varble

Phone: (804) 297-1568

Email: [email protected]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.